"This approach is dramatically different and revolutionary in concept
because it recognizes the futility of trying to index effectively in Word.
This is truly a brilliant solution" Lucie Haskins - KeyWords (Bulletin of the American Society of Indexers) Vol.13 No.2 April–June 2005 ISSN 1004-1211
"I have been using WordEmbed regularly now, and I *love* it." Customer Comment Feb 2005
"Thanks for the excellent software. I never would have finished on time, if at all, without your software and
prompt, excellent advice during the process." Customer Comment Oct 2005
WordEmbed
allows the professional indexer to index a Word document in their own, familiar software and then, with a press
of a button, turn the result into an embedded Word index. Creating embedded indexes now need take little more time than
a conventional index.
What is an embedded index?
More and more often, indexers are being asked to supply indexes embedded into Word documents. This does not mean that
the index is simply pasted in, but that the index becomes an intrinsic part of the document - every locator has to be
specifically linked to the place in the text to which it refers, so that when the pagination of the document is changed
the page numbers in the index automatically change too. This can very desirable for a document which will be updated
many times, such as a software manual, or for documents which will be published simultaneously in a variety of formats,
such as paperback, hardback, on CD-ROM, etc. (For more detail on how Word indexes work and their pro's and con's see
my article published in The Indexer on Word embedding, available for download
here)
How do I create an embedded index?
Both Sky and Cindex allow the indexer to create a Word embedded index - after creating the index in the normal way, the indexer has to go through the index in locator order, in parallel with the original Word text, and drag each locator from the index and drop it into the Word document in the correct place. For even an average sized index, say a book of 250 pages with 6 locators on each page, that means 1500 locators, that means 1500 drag and drop operations - if it takes only 5 seconds to find the right place on the page and to drag and drop, that is over two hours of your time performing a boring, repetitive task - time that you could be spending working on your next index.
What is more, embedded indexes should have page ranges, just like normal indexes, indicating the start and end of a
topic, helping the reader distinguish between large, extensive discussions and brief mentions. However, page ranges can
be difficult in Word - after you have done the drag and drop operation from Sky or Cindex, you have to create a Bookmark
in the Word document identifying the extent of the topic in the text, and then to add a special code into the locator to
refer to the Bookmark. That too adds significantly more time per locator.
How does WordEmbed help?
WordEmbed replaces all the dragging and dropping with a single button press. It also makes dealing with ranges easy,
handling the creation of the required Word bookmarks fully automatically, behind the scenes. It can be used with
Sky, Cindex and Macrex (which otherwise does not support Word embedding). With WordEmbed, you click in the Word document
on the text to which your locator will refer, press a key, and paste the locator (created by WordEmbed and now in your
paste buffer) into Sky/Cindex/Macrex. After you have created your index and editted it as you wish in your familiar
indexing software, you click a single button and in a few seconds an embedded index is created in the Word document.
To see how this works for your particular software, take a look at the Tutorial documents -
SKY,
CINDEX,
MACREX.
The time-savings mean that WordEmbed will pay for itself in just one index.
WordEmbed benefits and features
for Word embedding:
Single click transfer from Sky/Cindex/Macrex into Word - no dragging and dropping
Text ranges
Fully automatic creation of Word bookmarks and their inclusion in the hidden tags
Define ranges by either selecting the text range or by adding a locator at the beginning
and another at the end - whichever best suits your method of working. WordEmbed will automatically convert to a single range locator in the final index
Table handling - unlike some other embedding solutions, WordEmbed embeds correctly into tables and
even copes with the "feature" whereby Word assigns the same page & line number to two places in one document
Normal, Bold, Italic and Bold/Italic locators taken across automatically
Headings/cross-ref texts are taken across fully formatted
Improved working environment
Clear screen working - Word normally forces you to have hidden characters visible while embedding making the screen cluttered and difficult to read
See clearly on screen to where locators refer
Adds functionality not normally available in Word
Use letter-by-letter or word-by-word sorting
Use sort overrides, such as non-alphabetic sorting for numbers or prepositions
Position cross-refs as last subhead
Include multiple indexes in one document, such as Author Index, Subject Index
Unlocks the power of your regular indexing software for Word embedding
Allows you to concentrate on indexing, not on Word
For CUP-XML:
In addition to normal Word embedding, WordEmbed caters for the special form of embedding used by
Cambridge University Press. Known as CUP-XML, the index is stored separately from the book but
requires the indexer to supply the index locations as tags in a Word document. While it is possible to
work manually with this system, as described in detail here, it requires meticulous
care and is time consuming. WordEmbed inserts the special format tags with a single keystroke and places the
locator on the clipboard for pasting into your indexing software.
Requirements
Word 2003 and Windows XP or later (or Windows Word 2003 in Parallels/Vision Fusion on Mac)
SKY, CINDEX or MACREX indexing software
For CUP-XML: Software to format an index, such as a word-processor or professional indexing software.
The demo version is limited to inserting 10 index headings, which will allow you to try the tutorials out for yourself.
Download the demo versionsaving it to disk - do not open it in Word and the
WordEmbed Manual
Follow the installation instructions at the beginning of the WordEmbed Manual.
Purchasing
To buy
WordEmbed
online:
You can pay in any currency - choose whichever amount you prefer below
Press the button and make your payment through Paypal
When your payment clears you will receive an email with instructions for your
download.
WordEmbed
is around 780k in size (218k program, 562k User Manual) –
around 2 minutes on a dial-up connection.
£ 74.75 GBP (£ 65.00 + VAT)
€ 105.75 Euros (€ 90 +VAT)
$ 130 USD
Value Added Tax will be charged dependent on the country of purchase (not which button is pressed).
Licencing
Personal Licensing
Purchasing a copy of WordEmbed is to purchase a single user licence, for its use exclusively by
the person making the purchase. It may, however, be installed on multiple machines for the exclusive
use of the licensee - for example on a desktop and a laptop machine.
If, after purchasing, you wish to recommend WordEmbed to a colleague, please contact me and I will
supply a time-limited copy for their use.
Corporate Licensing
Purchases of WordEmbed by companies is on a per machine basis - one copy should be purchased for
each machine on which it is to be used, regardless of the number of users of that machine.
It is acceptable, however, for small companies, where the number of machines exceeds the number
of employees, to use personal licensing, naming the person for which the license is purchased.
To purchase multiple licenses using a single payment, please email me with the details and
I will invoice you. Alternatively, if you wish, use the purchase mechanism above multiple times
(but at present it does not cater for multiple copies in a single payment).
Questions
If you have any questions, are unsure whether
WordEmbed
will solve your specific problem, please email me at
